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Compliance and Code of Conduct Principles of OrbExperts OÜ
OrbExperts OÜ is committed to conducting its business lawfully, responsibly, ethically, and fairly in all dealings with employees, customers, suppliers, business partners, competitors, public authorities, and other stakeholders.
This Code of Conduct sets out the fundamental principles that apply to all OrbExperts employees and, where relevant, to contractors, suppliers, and business partners.
OrbExperts complies with all laws and regulations applicable to its business activities.
All employees are expected to act honestly, responsibly, and in good faith. Unlawful, unethical, or improper conduct will not be tolerated.
Any identified or suspected violation will be reviewed appropriately and, where necessary, reported to the relevant authorities.
OrbExperts has a zero-tolerance approach to bribery, corruption, extortion, embezzlement, and any other form of improper influence.
Gifts, hospitality, invitations, or other benefits must not be offered, provided, requested, or accepted where they are intended to influence a business decision or could reasonably create the appearance of improper influence.
Reasonable and customary business hospitality or low-value gifts may only be offered or accepted where they:
OrbExperts is committed to open and fair competition.
Only lawful and ethical means may be used in dealings with competitors, customers, suppliers, and business partners. Price fixing, market allocation, improper exchanges of competitively sensitive information, and other anti-competitive practices are prohibited.
OrbExperts conducts its marketing honestly and responsibly. Competitors must not be disadvantaged through false statements, reputational harm, discriminatory claims, or other unfair practices.
OrbExperts seeks to establish long-term, reliable, and fair relationships with customers, suppliers, business partners, and other stakeholders.
Relationships with public authorities, professional associations, the media, and other public bodies are conducted professionally, transparently, and cooperatively.
OrbExperts will generally only enter into business relationships with parties where there are no reasonable grounds to question their lawful and responsible conduct.
OrbExperts respects internationally recognized human rights and all applicable employment and social standards.
Child labor, forced labor, human trafficking, modern slavery, and all other forms of exploitation are strictly prohibited.
OrbExperts also expects its suppliers, contractors, and business partners to respect fundamental human and labor rights.
OrbExperts does not tolerate discrimination, harassment, intimidation, bullying, or unfair treatment of any kind.
Employment-related decisions, including recruitment, compensation, professional development, allocation of responsibilities, and promotion, are based on objective and job-related criteria.
The dignity, privacy, and personal rights of all individuals must be respected. Interactions should be professional, fair, open, and respectful.
Reported or identified violations will be investigated and may result in appropriate disciplinary, contractual, or legal action.
OrbExperts is committed to protecting the health and safety of its employees, contractors, course participants, and other individuals affected by its activities.
All applicable occupational health and safety requirements must be observed. Risks should be identified, reported, and, wherever reasonably possible, prevented or reduced.
OrbExperts is committed to reducing the environmental and climate impact of its business activities wherever reasonably possible.
This includes:
OrbExperts complies with all applicable environmental laws and regulations.
Confidential information, trade secrets, and personal data must be protected and used only for legitimate and authorized business purposes.
Access to confidential information is limited to individuals who require it to perform their duties.
OrbExperts complies with applicable data protection and information security requirements and implements appropriate technical and organizational safeguards.
The copyrights, trademarks, trade secrets, and other intellectual property rights of customers, suppliers, business partners, and other third parties must be respected.
Confidential information must not be disclosed to third parties, the public, or the media without proper authorization.
OrbExperts communicates internally and externally in a clear, professional, transparent, and truthful manner.
Business information must be provided in a timely, complete, understandable, and accurate manner to the best of the relevant person's knowledge. Errors or inaccuracies must not be deliberately concealed and should be corrected promptly once identified.
Business processes, contracts, transactions, and all information relevant to accounting, financial reporting, and legal recordkeeping obligations must be documented accurately, completely, and in a traceable manner.
False, misleading, incomplete, or manipulated records are prohibited.
Employees must make business decisions in the best interests of OrbExperts and independently of personal interests.
Actual, potential, or perceived conflicts of interest must be disclosed promptly to the relevant manager or to company management.
This applies in particular to:
Tangible and intangible company assets must be used carefully, responsibly, and only for authorized business purposes.
These assets include, among other things:
Company assets must be protected against loss, damage, theft, unauthorized access, misuse, and improper disclosure.
OrbExperts expects its suppliers, contractors, and business partners to conduct their activities lawfully, ethically, and responsibly.
Depending on the nature and scope of the relationship, OrbExperts may request information, declarations, or supporting evidence regarding compliance with legal, ethical, social, environmental, and information security requirements.
In the event of a serious or repeated violation, OrbExperts may require corrective action, suspend the relationship, or terminate the relevant agreement or business relationship.
Employees and business partners are encouraged to report actual or suspected violations of applicable laws, internal policies, or this Code of Conduct.
Reports may be submitted to company management or to another designated contact person.
All concerns will be reviewed carefully and treated as confidentially as reasonably possible. No person who raises a concern in good faith may be subjected to retaliation or unfair disadvantage as a result.
Knowingly making false allegations or deliberately misusing a reporting process will not be tolerated.
This Code of Conduct is binding on all employees of OrbExperts OÜ.
OrbExperts informs employees of the compliance requirements relevant to their roles and provides appropriate training where necessary.
This Code of Conduct will be reviewed periodically and updated where required to reflect changes in legislation, business activities, identified risks, or recognized good practice.
